How do I add a publication to the publications database?
John Reekie, 12 Sep 1999

The publications database allows anyone with a Member account on this site to add publications to the database and upload electronic versions of those publications.

To add a publication, first make sure you are logged in. Then go to the publications database and click on the link at the left of the page labelled Add publication.

The first screen you see allows you to choose the publication type -- for example, journal article, conference paper, and so on. (The publication types are essential copied straight from BibTeX.) On this page, you can also choose to restrict access to your publication to GSRC members and guests (people with a login on this site). Finally, you can associate the publication with a work-group on this site, thereby allowing searches to be made on publications associated with a group.

Press the Continue button to go to the next screen. (Any of the information on this page can be changed later.)

The next screen shows the fields that can be filled in for the publication type you have chosen. (Again, these are taken straight from BibTeX.) Fill in as many fields as you can, noting that fields marked with an asterisk (*) are required and fields not so marked are optional.

Press the Add new publication button to continue. (Again, you will be able to change any of this information later.)

You will now see a screen that allows you to upload electronic versions of the publication. The preferred format for all electronic publications is PDF. However, postscript is also acceptable, and in the near future we will be providing facilities to allow you to upload zipped HTML directories. (If you are unable to generate PDF, upload a postscript file and send mail to webmaster at gigascale dot org asking for a PDF version to be generated for you.)

To upload a file, click on the Browse... button and select the file. If you wish, add some additional text in the Additional comment field - this text will appear in parentheses next to the download link for the file you are uploading. Press Upload file to upload the file.

When you have no more files to upload, press the Return to listing button to view your publication's page!

(For instructions on how to modify a publication record, see this question.)